Purchasing

Purchasing Department

The Troy University Purchasing Department is a service function of the University. This department seeks to serve Troy University in its mission to serve its student population by assisting the students, faculty, and staff in facilitating the purchases of goods and services needed to meet both academic and non-academic goals. The Director of Procurement and Asset Management is responsible for development of policies and procedures designed to create an efficient and effective procurement environment for the University.

Staff members serve in an advisory and oversight capacity to assure that purchases are made in accordance with Institutional requirements, applicable state and federal laws and any other statutory guidelines that are inherent to the purchasing and procurement environment. The Purchasing Department relies upon the Datatel accounting application to generate legitimate purchase orders from approved purchase requisitions when these are required by established Institutional policies and procedures.

Staff

April Johnson
Director of Procurement & Asset Management
Troy University
100 University Park
Troy, AL 36082
(334) 670-3402
acjohnson@troy.edu

Katie Mauldin
Purchasing and Asset Management Specialist
100 University Park
Troy, AL 36082
(334) 808-6229
smauldin220170@troy.edu

Sarah Richards
Purchasing and Asset Management Coordinator
100 University Park
Troy, AL 36082
(334) 670-3128
srichards185430@troy.edu

Angela Stephens
Purchasing and Asset Management Specialist
100 University Park
Troy, AL 36082
334-670-5759
stephensa@troy.edu

Sandy Montgomery
Purchasing & Asset Management Specialist
Montgomery Campus
231 Montgomery Street
Montgomery, AL 36103-4419
(334) 241-9782
smontgomery55825@troy.edu

Forms

Current Open Bids

Approved/Preferred Vendors

All Troy University purchases of office supplies, furniture, air travel and car rental, promotional items, t-shirts, print management services, shipping, technology, and relocation services MUST be made using one of the below approved vendors. If you opt not to use an awarded vendor from the list below, a bid must be processed through the Troy University Purchasing Department. Please forward specifications along with three vendors to bids@troy.edu Click the bar below to expand the vendor category you wish to view.

Office Supplies

Office Depot
TCPN Contract R190303
Expires 06/30/2024
Michael Ramirez
michael.ramirez@odpbusiness.com
www.odpbusiness.com

Quill Corporation
TCPN Contract R190304
Expires 06/01/2025
Kaylie Maravelias | Key Account Manager
(847) 876-5348
kaylie.maravelias@quill.com
100 Schelter Rd. Lincolnshire, IL 60069

Staples
NJPA Contract #012320-SCC
Expires 04/06/2024
Walt Szablewski, Account Manager
Walter.Szablewski@staples.com
888-224-3784 Ext: 54382

If you have any questions concerning the above vendors or desire to use an alternate vendor, please contact Purchasing at (334) 670-3946.

VENDOR PROMOTIONAL ITEMS OR GIFTS — At times, office supply vendors offer free promotional items or gifts for office supply purchases that exceed a certain dollar amount or included specifically marketed items. Promotional items or gifts that cannot be used in the normal course of business within a department MUST be forwarded to the Purchasing Department for proper handling. A University employee is not allowed to take promotional items or gifts for personal gain or use.

Furniture

All furniture vendors below are under the State Contract T390.

Al Corporate Interiors
Tracy Falkner
205-871-4599
205-227-8737
tfalkner@aiciworks.com

Business Interiors
Jack Bartlett
1141 Lagoon Business Loop
Montgomery, AL 36117
Office 334-551-3311
Cell 334-200-1671
jbartlett@businteriors.com

Business Interiors by Staples
Walt Szablewski
888-224-3784 ext. 2091155
Walter.Szablewski@Staples.com

Daniel Paul Chairs
Debbie Deason
EcoSource, LLC
205-966-1023
debbiedeason@bellsouth.net

Innerspaice
Jerri Jordan
jjordan@innerspaice.com
205-588-4810
205-566-4508

Office Resources, Inc.

Tracy Falkner
246 Cahaba Valley Pkwy
Pelham, AL 37204
Office: 205-883-1777 Cell: 205-227-8737

Officeworks, a Kyser Company
Chris Dunn
cdunn@kyser.com
334-399-0659

US Business Products, Inc.
Davis Bishop
davis@usbpi.com
334-983-8735 ext. 122
334-714-3932 cell phone

Additional allowable furniture vendors can be located on the State of Alabama Purchasing website.

Travel

Airline tickets:
Christopherson Business Travel

Rental Cars:
Enterprise Rent-a-Car/National Car Rental Program Summary
Reserve a Rental Car Online
Troy University Travel Center FAQ

Enterprise Holdings
Pharyn-Alexis Thornton
Business Rental Division | Mobility Account Manager
GP55 | Mississippi
Cell 901-297-6358
pharynalexis.thornton@em.com

Business Rental Account Manager
Central Alabama and South Georgia
706-445-2604
Chaddney.Austin@ehi.com

Promotional Items

RFP# 20-01 expires 10/31/2024

Boosters Inc.
John Wood
Office: (334) 263-4711
Cell: (205) 269-6888
john@boostersinc.net

Greentree Marketing Services
Lee Jolley
305-395-9048
lee@gtmsus.com

LogoBranders (15%-20% Discount)
Nickole Martel
nickole@logobranders.com
Create your online account here:
https://shop.logobranders.com/nickole/
1161 Lagoon Business Loop
Montgomery, Alabama 36117
(334) 303-2288
1-800-476-3167

Logo Gram
Lynn Thames
407-497-6234
lynn.thames@proforma.com
http://logoprintandpromo.com

Logoland Marketing
State MA# 999 210000000314- 25% discount
1035 Turkey Creek
Mathews, AL 36052
Linda Gleason
334-850-7645
lgleason@logolandmarketing.com

National Bank Products
State MA# 999 210000000314- 25% discount
Warner Robins, GA 31088
Angie Fisher
478-923-3161
angie@nationalbankproducts.com

Slate Group
Zeek Ramirez
zramirez@slategroup.com
Office: 806-794-7752
Cell: 806-632-9051

Trey Laverty
trey@slategroup.com
Office: 806-794-7752
Cell: 806-392-2472

Wells Printing Company, Inc.
State MA# 999 210000000314- 31% discount
6030 Perimeter Pkwy
Montgomery, AL 36116
Jackie Pittman
334-281-3449
pjroyal@wellsmailing.com

T-Shirts

Justification is required for all t-shirt orders not placed through AIDB. Individual projects will be awarded based on price/cost, ability to meet timeline for delivery, availability of desired product(s) and ability to meet artwork needs. As a state partner, AIDB will be given priority if all the above needs are met and AIDB pricing is equal to or better than other estimates received from other vendors. However, if AIDB does not meet any of the needs listed or their price is more than alternate vendors, please submit a HelpDesk ticket to be granted an exception to policy.

Boosters Inc.
John Wood
Office: (334) 263-4711
Cell: (205) 269-6888
john@boostersinc.net

Greentree Marketing Services
Lee Jolley
305-395-9048
lee@gtmsus.com

LogoBranders
Nickole Martel
nickole@logobranders.com
Create your online account here:
https://shop.logobranders.com/nickole/
1161 Lagoon Business Loop
Montgomery, Alabama 36117
(334) 303-2288
1-800-476-3167

Logoland Marketing
State MA# 999 210000000314- 25% discount
1035 Turkey Creek
Mathews, AL 36052
Linda Gleason
334-850-7645
lgleason@logolandmarketing.com

National Bank Products
State MA# 999 210000000314- 25% discount
Warner Robins, GA 31088
Angie Fisher
478-923-3161
angie@nationalbankproducts.com

Trojan Threads
David M. Smith
334-482-3909
TrojanThreads@gmail.com

Wells Printing Company, Inc.
State MA# 999 210000000314- 31% discount

Apparel

RFP# 20-01 expires 10/31/2024

All Apparel except T-shirts

Boosters Inc.
John Wood
Office: (334) 263-4711
Cell: (205) 269-6888
john@boostersinc.net

Greentree Marketing Services
Lee Jolley
305-395-9048
lee@gtmsus.com

LogoBranders
Nickole Martel
nickole@logobranders.com
Create your online account here:
https://shop.logobranders.com/nickole/
1161 Lagoon Business Loop
Montgomery, Alabama 36117
(334) 303-2288
1-800-476-3167

Logoland Marketing
State MA# 999 210000000314- 25% discount
1035 Turkey Creek
Mathews, AL 36052
Linda Gleason
334-850-7645
lgleason@logolandmarketing.com

National Bank Products
State MA# 999 210000000314- 25% discount
Warner Robins, GA 31088
Angie Fisher
478-923-3161
angie@nationalbankproducts.com

Trojan Threads
David M. Smith
110 University Avenue
Troy, AL 36081
334-482-3909
TrojanThreads@gmail.com

Wells Printing Company, Inc.
State MA# 999 210000000314- 31% discount
6030 Perimeter Pkwy
Montgomery, AL 36116
Jackie Pittman
334-281-3449
pjroyal@wellsmailing.com

Shipping

#090121-UPS
Effective 03/03/2022 - 11/11/2025

To set up your department's shipping account, please contact the desired vendor below:

UPS
Richard Wegner, Director of Government Sales
Phone: (618)406-3543
Email: rwegner@ups.com

Print Management Services

OMNIA Partners Contract # 2021002788 exp 1/25/2026

Ricoh USA, Inc.
Marcus Heygster
marcus.heygster@ricoh-usa.com

Technology/Software or Cloud Solutions

All Technology purchases need to be approved by the Information Technology Department. In order to obtain a technology or software quote, please submit a Helpdesk Ticket using the link below.

https://helpdesk.troy.edu/TDClient/1924/Portal/Requests/ServiceDet?ID=23162

All Software as a Service (SaaS), otherwise referred to as “Cloud”, solutions used for Troy University related business must have their cybersecurity practices reviewed and approved by Information Technology. Approval must be obtained prior to the completion of a Contract Approval Sign-off or purchase process.

This is required regardless of whether or not:

The service is being used to transfer, process, or store any University related data
The service is provided for free or at cost

The IT Security team is responsible for performing these reviews and have adopted the EDUCAUSE Higher Education Cloud Vendor Assessment Tool (HECVAT).

One advantage of the HECVAT is that many popular higher education cloud service providers/vendors may have already completed the form. To see if a provider/vendor you are interested in has completed a HECVAT, check the REN-ISAC HECVAT Cloud Broker Index.

If you are in the process of engaging in the proposed use or procurement of a Cloud solution, please visit the site below to download the form(s).

https://library.educause.edu/resources/2020/4/higher-education-community-vendor-assessment-toolkit#tools
To be completed by the provider/vendor. Must be returned in Microsoft Excel format or it will not be accepted. Under specific circumstances HEVCAT Lite is acceptable.
Either form must be returned to the Director of Information Security in order for a review to be performed. Reviews typically take 7-10 business days so please plan accordingly.

Employee Relocation Services

Armstrong Relocation
E&I Cooperative Purchasing
Contract #CNR-01257
Michael Einhorn
meinhorn@eandi.org

United Van Lines
E&I Cooperative Purchasing
Contract #CNR-01257
Michael Einhorn
meinhorn@eandi.org

Print and Binding

State of Alabama Contract #T400 for the period of 12/01/15 expires 11/30/25.

Davis Direct
Emile Vaughan
334-277-0878
or
Ronnie Earles
ronnie@davisdirect.com
334-313-2968

Walker 360
Taylor Blackwell
taylor@walker360.com
334-832-4975 Ext. 213

Wells Printing
Kevin Wells
kevin@wellsprinting.com
334-399-3656
or
Jackie Pittman
jpittman@wellsprinting.com
334-281-3449

Greentree Marketing Services
Bob Gittlin
bob@gtmsus.com
561-901-3030
or
Lee Jolley
lee@gtmsus.com
305-395-9048

Charter Bus Services

RFP# 22-005 expires 12-31-2026

Capital Trailways
Douglas Cumuze
dc@capitaltrailways.com
Rick Leach
rl@capitaltrailways.com
334-832-4166

Southern Coaches
John Adams
Brandon Watford
scbus99@aol.com
800-235-6849

If you require a sleeper bus for your trip, please email the trip information to bids@troy.edu.

Golf Cart Rental Service

Bid #23-004 expires 12/31/2027

Golf Cart Rental Pricing

J.R.'s Lawnmower Shop
Phone 334-493-9645